Articulate Localization: Translating Updates to Your Course

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With our current translation workflow, your source course must be final before you translate it into other languages. However, we know that sometimes you may need to add a slide, lesson, or block or otherwise modify the original course after completing the translation-validation process. In those cases, retranslations of the same course into the same languages are free if done within the same billing period, but the validations won’t be preserved.

We’re still working on a streamlined workflow for course updates. In the meantime, this step-by-step guide explains features available now that can help.

• Update Your Rise 360 Course
• Update Your Storyline 360 Project
• Copy Previous Validation Suggestions from Review 360
• Request Validation for Updated Content

Update Your Rise 360 Course

Follow these steps when you need to update your multi-language Rise 360 course.

1. Save a backup copy of your Rise 360 course stack by hovering over the course tile in the dashboard, clicking the ellipsis that appears, and selecting Duplicate.
   • You’ll use this backup as a reference.
2. Update the source language of your original course.
   • Remember that edits won’t affect language versions until you retranslate them.
   • Tip: Include a label or marker to indicate the sections you updated. For example, insert a “(u)” before any new content.
3. Retranslate the source language by hovering over the course tile in the dashboard and clicking the ellipsis that appears. Then, select Translate, and select all the previously translated languages. Or click the course tile to see all the languages in the course stack. Then click Add Languages and select these languages. 
   • Retranslation automatically archives existing language versions and creates new versions based on the updated source language. 
4. Using the backup copy from Step 1, restore structural or media edits for each target language.
   • If applicable, re-create any language-specific blocks or lessons and replace or re-add language-specific images, media, or attachments.
5. Copy previous validation suggestions from Review 360 by publishing new versions to Review 360 and then following these steps to copy the suggestions manually. 
   • You can do these steps on your own or share them with your validator.
6. Ask validators to review only the updated content. See suggestions on how to help validators find the updated content.
7. Import validation changes into Rise 360.
8. Publish your updated course.

Update Your Storyline 360 Project

Follow these steps when you need to update your multi-language Storyline 360 project.

1. Save a backup copy of your multi-language Storyline 360 project. Use either the File > Save as option in Storyline 360 or copy and paste the file in Windows File Explorer.
   • You’ll use this backup as a reference.
2. Update the source language of your original course.
   • Tip: Include a label or marker to indicate the sections you updated. For example, insert a “(u)” before any new content.
3. Retranslate the source language by going to File > Localization, choosing Add Languages..., and selecting all the previously translated languages.
   • Retranslation creates new language versions based on the updated source language.
4. Copy previous validation suggestions from Review 360 by publishing new versions to Review 360 and then following these steps to copy the suggestions manually. 
   • You can do these steps on your own or share them with your validator.
5. Ask validators to review only the updated content. See suggestions on how to help validators find the updated content.
6. Import validation changes into Storyline 360.
7. Publish your updated course.

Copy Previous Validation Suggestions from Review 360

When a language version is retranslated, previous validations are not automatically copied to the new translation. You need to manually copy validation suggestions that are still relevant to the latest language versions of the course. We recommend launching two copies of the validation link side by side, one to view the previous version with the validation suggestions and the other for the current or latest version. See below for more detailed steps.

1. Launch the validation link to the course in Review 360.
2. Launch another browser window with the same validation link.
3. Adjust both browser windows side by side to see them on one screen.
4. Choose one window to show the previous version. Click the Current Version dropdown beside the title and select the previous version of the item.
5. In this previous version window, click the filter icon beside the course overview navigation dropdown and select All edits. See this guide to learn more about the filter options.
6. Read through each segment from the previous version and, if appropriate, copy and paste the text into the current version from the other browser window. 
   • Tip: If you’re copying formatted text, try using advanced tag format editing. 

Request Validation for Updated Content

When a course is updated, Review 360 can’t currently indicate which parts are new and which have already been validated. However, if you follow the tip in Step #2 about inserting a label or marker when updating your course/project, your validators will quickly be able to find the updated sections. Send them the following steps:

1. Click the magnifying glass icon above the validation table in the Translate tab.
2. From the Search tab, type in the following Search… field and press Enter: (u) or the marker of your choice.
3. Click the Current Lesson/Slide dropdown and select All Lessons/Slides.

Here’s a sample of how the results would look:

 

Another alternative is to add comments to the updated sections of the course. Your validators can quickly jump to these sections using Review 360’s feedback tab.

Whichever method you choose, let your validator know how to find the updated sections so they can focus their efforts on validating only the updated parts of the course. You can use the optional instructions when requesting a review to share that information.